If I Become King

We all do this. We sit around with friends and colleagues and complain about the way things are being done where we work, and about the people in charge. And we always have a better way to do it.

Back before the earth cooled I was a young junior officer at my first actual job in the Navy (at the ripe old age of 25) after receiving my wings.  I was the branch officer responsible for the care and feeding of 27 aviation electricians. It wasn’t my first leadership role. I’d already held a couple of those before I entered the Navy. And like a lot of young (and sometimes even old) guys I sat around with my pals and we often complained about how screwed up things were and how we would do things differently if we were the King. So I decided to keep a log of things I liked and disliked about the way things were being done, and what I liked and disliked about the leadership styles of the senior officers with whom I served. Most of the comments were bullet points about this and that, and over time it filled about 15 or so pages. I was determined that If I Become King I would do things differently. I would do things right!

About ten years later, when I was put in my first department head job, I recalled that book and pulled it out. I was no longer a junior officer. So as I read through it I was amazed at some of the things that I had written. I was amazed that some of what I had written was still valid. I was even more amazed that about 75% of what I thought needed changing was due to utter naiveté. Of course, when I was younger I thought I had all the answers. But I now had more life and work experience and, while some of what I felt needed to be changed or incorporated into what I wanted my leadership style to be was still pertinent, a lot of what I thought needed changing was due more to my lack of knowledge and experience than a process or leadership style that was erroneous.

On the surface, it would appear that if about 75% of what I wrote down to change was wrong then it was a failed exercise. I don’t think so. I did learn some things from that exercise that have stuck with me since:

·         It’s easy to complain about something when we don’t have the whole picture.

·         Not everything that we think is being done wrong is actually being done wrong.

·         Many things we don’t like have nothing to do with the efficiency or effectiveness of what’s being done, it’s more about our personal preference.

·         Just because we become leaders doesn’t mean we’re done learning. On the contrary. I’ve learned more about leadership while being a leader than I ever learned in a water cooler conversation or in a leadership training class.

There are times when I wish I had kept a similar journal when I started my corporate career. It would be interesting to see if the results would be the same. I still see things being done that I don’t agree with but now I am more able to discern whether it is an actual problem that needs to be addressed, or just something that I would personally do differently If I Become King.

We want to hear what you think. Leave a comment and let’s start a discussion.

Copyright © 2014 The Cobalt Group, LLC. All rights reserved.

When They Say “NO”

It doesn’t matter what you do for a living, there will come a time (many, actually) when a customer will say NO. It could be that what you are offering doesn’t meet their needs, they have gone with a competitor, or decided that they don’t want, or aren’t prepared, to make a decision at the moment. As disappointing as it can be, it’s not the end of the world and there are ways to turn it into a positive.

Years ago when I was selling software I was trying to get on a couple of teams for a major government outsourcing procurement. I was trying to get on two of the teams in particular. I only ended up on one of them. Nothing unusual there. So over the next 12 months or so of the source selection process I stayed in touch with the other team and actually worked with them on another program. When the contract was awarded our team was not selected, but the other team I tried to get on was. I called and congratulated them and moved on to closing other business. A few months later they called me. The software provider they had originally chosen was not able to be used in that environment and they were now in search of a replacement. It would now be a competitive runoff between us and two other vendors. Back in the game!

The point here is that a NO is not always the end of the story. There are ways to handle a NO that may keep the relationship alive. So what should you do when you hear NO?

Ask for feedback. Why were your products or services not selected? Did your company lack something the customer wanted? What could you do better the next time? No one wants to hear criticism but if it helps win future business it is worth hearing.

Thank them for their consideration. No one will win everything they attempt. But if you at least got to be considered, be thankful. And let the customer know that you appreciate their time too.

Stay in touch. Maintain contact with them, especially if you think there is potential to do business down the road. Remember a recent blog of mine where I discussed building long term relationships. Customers don’t want to feel like the only reason you’re there is to sell them something. Sometimes a loss may lead to another opportunity to help that customer in a different and/or even bigger way. So stay in touch. Send them pertinent information as needed. Keep trying to learn their business. But don’t be a stalker. Make your interactions with them relevant.

Also remember, getting told NO may be a blessing in disguise. Not every deal is a good deal. You will have to determine how to react to a NO. My experience has shown me that staying professional and in contact after a NO built a longer term relationship that in some cases reaped bigger rewards.

Oh, the shootout with the other two vendors…we won and it was the biggest software sale of my career, and the biggest in that company for the year. I am still in touch with some of those teammates even 12+ years later.

We want to hear what you think. Leave a comment and let’s start a discussion.

Copyright © 2014 The Cobalt Group, LLC. All rights reserved.

HAPPY VETERANS DAY

Cobalt Group honors all that have served, and those that are serving now.

 

Copyright © 2014 The Cobalt Group, LLC. All rights reserved.

Are We Going to Abilene?

We've all been there. We are in a discussion about something and we sense that the path we’re taking is the wrong direction. Either through what we believe the evidence to be or by instinct, we know that the decision being made is going to be a bad decision. But then, we just sit there and say nothing.

Right after I received my Wings of Gold in the Navy I was sent to their Leadership, Management, Education, and Training (LMET) course. This was the first course on leadership and management that I received in the Navy and it was a good course. I was a young Ensign and had already been a supervisor before joining the Navy. In one of the sessions we were discussing what I mentioned in the first paragraph and they had us watch a short movie called ‘The Road to Abilene’. As I recall, it was about a group of people that were sitting around, bored, on a hot Friday or Saturday afternoon trying to decide what to do when someone suggests that they take a trip to Abilene (about an hour away) for dinner. No one really protests but no one really wants to spend the hour on a hot and dusty car trip. When they get to the cafe, the food is just as bad as the drive. Then they drive back home and are exhausted.

One of them says, "It was a great trip, wasn't it?" The others now said they would rather have stayed home but went along with it since the everyone else seemed so eager. Then they all sit around and try to figure out why it was that they together decided to take a trip which none of them wanted. They each would have preferred to stay at home, but did not admit to it when they had the chance to say so.

I have experienced this in the Navy and in my corporate career. Someone comes up with what they think is a good idea and the rest of us aren't really sure, or know we shouldn't, but we all just go with it. No one wants to speak up and be the voice of reason or dissent, and challenge the group think or momentum that the idea is beginning to build. There have been times when I was in decision meetings on what tactic to use to destroy a target, or what opportunities to pursue, and I knew inherently that the decisions being made were bad but I didn’t speak up. In the Navy some of those could have life or death consequences, while the corporate consequence was usually fiduciary. Regardless, I should have spoken up. Why didn’t I?

It is hard for a lot of us to say no in these circumstances. Perhaps we aren’t sure of our reasoning. Perhaps we fear the group pressure that would follow. Maybe we fear not being seen as a team player. The reality is most people want to be liked and perceived as part of the team so at times we seem to agree to things even if we think the decision is bad. Whatever the psychology or the reason is, the fact is that by agreeing to going down a path that is undoubtedly wrong is detrimental to you, your team and your organization. And they deserve better from you.

It is not always easy but if something isn't right about the direction being taken, or if it doesn’t seem right, speak up. There are ways to do it tactfully that won’t make you seem like a counterproductive member of the team. You just might be surprised at how many others feet the same way but chose, for whatever reason, not to rock the boat. And the last thing you want to do is waste time and resources on a venture that is likely doomed to fail.

So if you have a doubt, be the one to speak up and ask, “Are we going to Abilene?”

We want to hear what you think. Leave a comment and let’s start a discussion.

Copyright © 2014 The Cobalt Group, LLC. All rights reserved.

Looking Within to Look Without

In a recent post I discussed building long term client relationships. I started thinking about the people I really liked working with and what their qualities were. I’m a social person. Not everyone else is so I have learned to adapt to the social styles of colleagues and clients alike. The one thing we all have in common is that we are human. And all humans have needs. Often, I will try to put myself in my customer’s shoes and ask myself what are the characteristics of the person(s) with whom I prefer doing business. It boiled down to a few basic traits.

Is there chemistry? Some people we just like and don’t know why. We just sort of click with them. Others, not so easy. I can work with people I don't click with but it's easier there is a good chemistry.

Are they professional? I want them to behave like a business person. I also want them to treat me like a professional too.

Do they seem to care about my needs and concerns? When someone at least acts like they care I am more willing to do business with them. I know they are trying to make a sale but I don’t want to feel like all I am is their next sale. That will sour me instantly.

Are they reliable? The people I do business with must earn my trust. I want know I can count on them to be there if I need them. I also want a good deal for whatever I buy but I am willing to pay a little more if I believe the customer service from one person will be better than another.

It’s kind of like looking in a mirror and seeing what is reflected. Am I being to others what I want them to be to me? Am I giving them a reason, beyond the product or service I’m offering, to want to do business with me?

Ask yourself that question. And be honest with your answer.

We want to hear what you think. Leave a comment and let’s start a discussion.

Copyright © 2014 The Cobalt Group, LLC. All rights reserved.

How Often Should I Be Coaching My People?

As leaders of any type we should all know that our people are out most important asset. They are the ones that really do the work that makes our businesses successful. And we need to groom and develop them so that they are able to succeed in their job. This can be done by effective coaching and mentoring. We’re not just talking about their job performance, we’re also talking about grooming your next generation of leaders. Bench strength is usually discussed in terms of people with skill sets that you might need for work requirements. There is also a bench strength that the vast majority of companies don’t think about – the leadership bench. In addition to coaching your people on their job performance, you should also be coaching and grooming those that are being looked at to move into leadership roles. And the time to do that is not after they have role (although they’ll need it then too), it should be done before they get it. So how often should you be coaching your people? A lot of it depends on what their role is.

How Often Should I Coach? This can depend on the number of people you have. With all the other demands on your plate it may not be able to be done as frequently as some would suggest. My recommendation is to try to get 30 minutes with them once per week. Although, after some time I have found that most meetings usually drop to 15-20 minutes when things are going well. But keep the time open for each person in case you need it. Coaching is more effective if it is timely so having regularly scheduled meetings allows you to be more effective by providing guidance in a more opportune manner. If you have more than about 8 people directly reporting to you then you may want do something more reasonable by meeting with each of them every two weeks. This can be done in person (which is preferable) or over the phone if the situation does not lend itself to a face-to-face meeting. This should work for most people in most roles.

By coaching I do not mean bringing in the Spanish Inquisition. What they need is an honest assessment of their performance, and for you to ascertain what challenges they are facing that may be inhibiting their ability to do their job more effectively and efficiently. The coaching needs to be two-way and it needs to be reinforced. Refer my post on Excellent Listening. Try to apply that to coaching as well. In addition, coaching needs to be supportive and not something that they dread. You are there to lead them. And you are there to make sure that they have what they need to do the job they are doing for you.

I discovered a long time ago that when the people that worked for me felt like they had a valued role in the success of the organization that they would usually go the extra mile to make that organization successful…willingly. Go take care of your people.

So, how often are you coaching your people?

We want to hear what you think. Leave a comment and let’s start a discussion.

Copyright © 2014 The Cobalt Group, LLC. All rights reserved.

To Pursue or Not To Pursue

That is the question. We all want to grow our business to some degree. Regardless of whether we sell a product or a service we are looking for more opportunities to win. The issue then becomes what opportunities should we pursue to do this. Not every deal is a good deal. You may have all the requirements nailed and it can still be a lousy deal for you. So how, then, should we decide which deals To Pursue or Not To Pursue?

Each company will have their own qualification and bid/no bid guidelines to help make that decision. But the basic questions that I feel need to be answered are:

Is the opportunity real? Not every opportunity you come across is a real opportunity. Liken it to job boards. I had a recruiter once tell me that 80% of job postings are not real. I don’t think that this is the case with business opportunities but everything we come across is not a real deal. That is what the qualification process is about. Is there a real need? Is there a budget? Is it truly a competitive deal?

Are we competitive? Just because we have some relevant quals and experience doesn’t mean we are competitive. Do we have a viable solution? Can we differentiate our solution? Can we afford to compete?

Are we aligned to win? Assume we are competitive. Do we know the customer? Do we have any relationships with the customer? Are we credible to the customer? Do we have customer confirmation that our solution would be acceptable? Just having quals and experience doesn’t necessarily mean we are positioned well to win.

Is it worth winning? To my statement above, not every opportunity is worth winning. There are risks involved with any business. Are they mitigated and are they acceptable? What is the ROI/profit? Can we make money doing this work? Is there a strategic value? I have pursued deals in the past that our group knew would not be as profitable as we wanted, if at all, because there was a strategic value in pursuing it. I have also walked away from opportunities that were right up our swim lane because we determined, for a variety of reasons, that it just wasn’t right for us. It’s not always a simple thing to decide.

Now these are just high level, basic categories of thoughts and questions. Each of these categories has a dozen or more other questions to help qualify the opportunity and decide on whether or not to pursue it. And as basic as it may sound, whatever your company uses to for this bid/no bid process is useless unless it is objectively applied. Not following your qualification guidelines usually results in wasting resources (time, material and money) that could have been better used on an opportunity that you had a better probability of winning. Or, it would have led you to walk away from what looked like a good deal but could have ended up being a nightmare.

Just like customers are looking for the right provider of a good or service, providers should be looking for the customers that are a fit for them. Not all customers are necessarily good customers for you. So the question is…To Pursue or Not To Pursue? What are some of the things you use to make that decision?

We want to hear what you think. Leave a comment and let’s start a discussion.

Copyright © 2014 The Cobalt Group, LLC. All rights reserved.